JOB SUMMARY:

Under the direct supervision of the Admin Manager, the position is responsible for managing all admin-related tasks and addresses all administrative issues and concerns that may arise from time to time.

DUTIES & RESPONSIBILITIES:

Administrative

Team Leader of the Messengers:

• Oversee schedules of the messengers and ensures that all messengerial requests are accommodated on-time.
• Checks and approves transportation expense and meal allowance of messengers
• Facilitate monthly meetings with the messengers to check on concerns and issues encountered daily.

Supplies Requisitions

• Monitors and prepares purchase requisitions of office supplies.
• Releases supply requirements every 6^th and 21^st of the month to concerned departments.
• Reminds the Admin Manager on coffee, milo, tissue, garbage bags, sugar, etc. to ensure sufficient allocation every month.

Fixed Assets Inventory

• Tags new items/equipment with Microbase sticker
• Monitors and updates the Fixed Assets database as needed
• Monitors and updates transfer of assets
• Conducts inventory of fixed assets every quarter

Business Cards Issuance

• Processes requests for business cards of employees and new hires

Office billings

• Prepares phone billing deduction reports and submits to payroll in-charge for salary deduction
• Collects vehicle receipts from drivers and messenger (motorized).
• Submits Shell billing with receipts to Accounting monthly

Office Management

• Maintains office equipment (lights, doorknobs, doors, etc.)
• Ensures cleanliness and orderliness of workstations and office premises.
• Keeper of all office duplicate keys; ensures to have a spare duplicate key for emergency purposes. This also includes keys for locker cabinets.
• Issues new lockers for selected employees.

Parking Slot Assignments

• Takes charge of new parking privilege

CCTV Projects Monitoring

• Monitors activities of the engineers assigned to all CCTV projects.
• Generates reports for expenses incurred for each project and ensures that all expenses are well accounted for.
• Contact suppliers for hardware supplies and requirements.

Others

• Performs other tasks that may be assigned from time to time.

JOB SPECIFICATIONS:

• Graduate of any 4-year course
• At least 6 months to 1-year experience in performing administrative functions
• Fresh graduates with exemplary scholastic records may be considered
• Computer literate with a good level of skill in Microsoft Word, Power Point, and Excel
• Good organizational skills, including the ability to prioritize, multi-task, meet deadlines and manage multiple tasks at once
• Attention to detail and commitment to accuracy
• Good interpersonal skills and ability to work effectively at all levels in a collaborative team environment